Clearance Process

Starting this 2025-26 school year, Wenatchee School District is transitioning from Arbiter to FinalForms for all middle and high school athletic and activity registration and clearance.

We are excited about this partnership with FinalForms for signing forms, data management and communication. FinalForms will allow you to complete and sign forms for student participation. FinalForms saves data from year to year, meaning that you will never need to enter the same information twice! It also pre-populates information wherever possible for each of your students, saving you time. You can review and update information anytime.

Registration for sports and activities will be available this week. All current parents will receive a confirmation email from FinalForms to register their student before the end of the day, Wednesday, July 30. 

Regardless of your student's current interest in participating in a sport or activity, you are encouraged to follow the instructions in the email and make an account for your student to ease registration in the future. Registration must be completed and clearance confirmation received before your student-athlete participates in their first practice.

Upcoming Sports Start Dates

Middle school sports start after August 28

Here's what you need to do:

1. Gather Your Information (Before You Start FinalForms):

• Insurance company and policy number
• Emergency contacts
• Copy of your sports physical

Read the Parent FinalForms Playbook Here: English  Spanish

2. Click on the email you receive and begin completing your forms. 

• Your student can register for all sports they are interested in for the 2025-26 school year.
• They will only be able to participate in 1 each season; however, they can initially register for more.
• Once they are registered, it allows coaches and schools to communicate with parents and students in preparation for the season.

3. Ensure Your Student Has a Current Sports Physical:

• All student-athletes must have a valid sports physical in FinalForms. 
• Sports-physicals are valid for two years
• A copy of your sports-physical needs to be uploaded into your student's file in FinalForms.
• If you believe you had a physical during the 24-25 school year and it is still valid, however you do not have a copy of it, you may contact the Athletic Office by filling out this form: Request for Copy of Sports Physical
• If you need a sports physical for the 2025-26 school year, CVCH will be offering sports physicals from 8 AM - 4 PM on the following dates and locations. Contact them at (509) 630-5031 to schedule.
   
  • WHS: August 14 & 15
  • PMS: August 19
  • OMS: August 20
  • FMS: August 21

4. Pay Associated Fees:

• Athletic and activity fees can be paid at the ASB office, school office, or online.
• Fees may be waived for qualifying students. Contact the Athletics Office or a school office for details on the Fee Reduction Program.

Athletics Questions:

Middle School:

The Middle School offices opens on August 16th.

If you have any immediate questions or concerns in reference to accessing FinalForms:

FinalForms support - https://wenatchee-wa.finalforms.com/ (click the “get help” button on the bottom right hand of the page)

BJ Kuntz
Wenatchee School District Director of Athletics and Activitieskuntz.bj@wenatcheeschools.org or 509-663-8117 ext 39724
 

To Be Eligible

To be eligible to participate in after school athletics is different then being cleared. The student must also:

1. Be in good standing with no serious or major disciplinary action pending. To be in “Good Standing” means that during the current or past semester the student shall not:

• Have been involved in the use or possession of tobacco, alcoholic beverages, illegal drugs or controlled substances.
• Have engaged in activities at or away from school that are detrimental to the student’s citizenship or the good reputation of the school.

2. Be making reasonable academic progress.

• In-district Programs; To be eligible, a student must be passing in five classes.
• League Programs; To be eligible on a travel team in the middle school league, the student must be passing all classes. Grade checks will be done frequently. There can be no U’s, or F’s in current classes or on the last report card.

3. Be in school attendance for 4 periods or more on the day of the activity unless excused by the office.