Wenatchee School District Facility Use Request Form

User Groups
Please note which user group describes your event. If there is a cost to attend or participate in your event, the user group is automatically part of group 3, regardless of organization type.

Insurance: Groups 1, 2 and 3 are required to provide proof of insurance. The requesting organization or individual agrees to provide evidence of insurance in a form of a certificate for limits of not less than one million dollars ($1,000,000) combined single limit. The certificate shall name the School District, its officers, directors and employees as additional insureds, and provide not less than ten (10) day’s notice of cancellation or material change. 
Certificate of Insurance Request Form

Required Documents
Prior to filling out this form, please have all required documents in digital format and ready to upload. Accepted file types: png doc pdf jpg

Group 0 - WSD Internal

• No Required document uploads

Group 1 - School or Child-Related Groups or Other Government Agencies

• Required Proof of insurance file upload
• Valid Driver's License

Group 2 - Non-Profit Groups

• Required Proof of insurance file upload
• Required Proof of Non-profit status file upload
• Valid Driver's License

Group 3 - Commercial Enterprises

• Required Proof of insurance file upload
• Valid Driver's License

Applications Period - Facility Use applications will be accepted according to the calendar below.
Only requests for the current season will be reviewed. If you would like to request a site for multiple seasons, you must submit a separate request at the opening date of each season. 

Priority 
Wenatchee School District students and events take priority over all other user groups. If there is a
scheduling conflict, any regularly scheduled school activity or District sponsored community event shall have priority use of District facilities. Every attempt will be made to notify the Facility User in advance of schedule conflicts so that events may be rescheduled or relocated.

Approval

• Requests must be submitted no later than two weeks prior to the first date of requested use.
• At no time may any Facility User sublet district facilities to a third party.

Use Changes & Payment of Fees and Other Charges

• Fees will be invoiced at the end of the event. Due to the complexity of possible charges, the space fees listed at the time of request are estimates only and may not reflect charges that are unique to the type of event.
• Payments can be made via credit/debit, check, cash, or money order at the District Office. Checks and Money Orders must be made payable to Wenatchee School District and can be mailed to: 235 Sunset Avenue, Wenatchee, WA 98801.
• Cost to the District to repair any damages that occurred during the event will be billed to the user group.​​​​

Use Changes & Cancellations

• Any regularly scheduled school activity or District sponsored community event shall have priority use of District facilities. Every attempt will be made to notify the Facility User in advance of schedule conflicts so that events may be rescheduled or relocated.
• User cancellations of less than 24 hours prior to an event may be subject to charges for supervision or custodial costs incurred by the District.

Holidays, School Cancellations/Closures

• All community use will be canceled when school is closed for any reason. Cancellation of use for this reason will not result in charges to the user group.

Payment

Click here to make a facility use payment online
 

For questions or information on WSD Facility Reservations please check the FAQ page or email: facilities@wenatcheeschools.org