Drills, Safety Meetings and Building Inspections

The following outlines the Satae and District requirements for School Emergency Drills, Building Safety Committees and Facility Safety Inspections. Office managers are to record compleation of emergency drills, safety committee meetings (attaching munites) and safety inspections (attaching checklist) using the WSD online program Qualtric (see tabs below).

 School Emergency Drill Requirements

In accordance with RCW 28A.320.125, it is the responsibility of school principals and administrators to assess the threats and hazards most likely to impact their school, and to conduct no less than one safety-related drill each month that school is in session. Each drill, when completed, must be document using the NEW online tracking program (see link on right).

Annual requirements include:

  • Three (3) drills for fire evacuation
  • Three (3) drills for lockdowns (at least one full lockdown and one lockout)
  • One (1) drill for shelter-in- place
  • One (1) earthquake drill
  • One (1) drill using the school mapping information system Rapid Responder

Building Safety Committees and Meetings

In accordance with WAC 296-800-13020 and the WSD Accident Prevention Program each building shall establish a safety committee.

  • The Safety Committee will be comprised of an administration representative(s) and employee-elected members representing departments of the building.
  • Employees in each department will elect from among themselves, representatives to be on the committee.
  • The term of employee-elected members is a maximum of one year. There is no limit to the number of terms a representative can serve. Should a vacancy occur on the committee, a new member will be elected prior to the next scheduled meeting.
  • The number of employer-selected members will not exceed the number of employee-elected members.
  • The Safety Committee will have an elected chairperson and secretary.
  • The Safety Committee is required to meet a minimum of 4 times during the school year.
  • The committee is responsible for determining the date, hour and location of the meeting.
  • The length of each meeting should not exceed one hour except by majority vote of the committee.

Duties of the Safety Committee meetings shall include:

  • Complete the bi-annual Safety and Health inspection forms.
  • Complete monthly visual fire extinguisher inspections. Responsibility may be rotated between safety committee members. Monthly Inspections will be recorded directly on the fire extinguisher tag.
  • A review of the safety and health inspection forms to assist in correction of identified unsafe conditions or practices.
  • An evaluation of any accident or incident that occurred since the last meeting to determine if the cause of the unsafe act or unsafe condition involved was properly identified and corrected. Review and investigate any oral or written hazard reports.
  • Periodic evaluation of the accident and illness prevention program. Make recommendations for improvement.
  • Evaluate employee safety suggestions.
  • Encourage safe work practices among co-workers.
  • Make recommendations for employee safety training.
  • Promote, publicize, and develop advocacy for safety for all department staff.

Meeting minutes shall be recorded using the NEW online tracking program (see link on right).

  • Prepare minutes from each safety committee
  • Preserve them for one year
  • Make them available for review by safety and health consultation personnel of the department of labor and industries
  • Meeting minutes shall be recorded using the NEW online tracking program (see link below).
  • Prepare minutes from each safety committee
  • Preserve them for one year
  • Make them available for review by safety and health consultation personnel of the department of labor and industries

Facility Safety Inspections

In accordance with the WSD Accident Prevention Program each building shall conduct bi-annual facility safety inspections.

Formal inspections shall be conducted by the building Safety Committees bi-annually. Informal observations should be conducted routinely in work areas to identify and reduce physical and/or environmental hazards that may contribute to injuries and illnesses. At this time the Safety Committee representatives will talk to their co-workers about their safety concerns. Individual committee members will report back to the Safety Committee any hazards or concerns found for consideration. The results of the inspection and any action taken will be communicated back to the affected employees.

Inspection findings will be formalized in a written report/checklist documenting the hazard(s) observed clearly and accurately. Report/checklist will be upload in the WSD online Qualtrics system (see link on right).

The supervisor should determine if the alleged unsafe condition can be handled routinely or if the alleged unsafe condition is acute and requires immediate action. If the recommended corrective action is beyond the ability of the supervisor, the next in the “chain-of-command” will be consulted and an appropriate action plan will be jointly developed to ensure that the unsafe condition(s) are corrected in a timely manner.

If the supervisor believes that his/her employees are being required to work where a clear and present danger may exist, he/she will immediately investigate the situation and either direct the employee to temporarily perform some other task until the hazard is corrected or proclaim the situation safe and direct the employee to proceed with his/her assigned duties.