District Safety and Security Information
We are committed to empowering our staff and students to respond to a variety of incidents that could happen in our schools. We plan and prepare for various emergency situations and work to mitigate hazards of all kinds in and around our schools. Should a critical or emergency situation ever arise in our area or on campus while school is in session, please be advised that each school has a site-specific emergency response plan to respond effectively and efficiently to each situation, maximizing the use of all available resources. Teachers, administrators and staff have been trained and have completed drills with their students.
Please note: In accordance with RCW 42.56.420, to avoid the exploitation of our safety and security environment by those who would cause harm or damage to our students, staff or facilities, we do not make security documents or detailed security information available to the public.
Many important systems and procedures are already in place to safeguard our students and staff. While we have talked about these in various communication avenues, we’d like to share them again here as a reminder of the ongoing progress and our commitment to you, your children and our schools. They include:
- Standardized site-specific "Emergency Response Procedures Quick Reference Guide" placed in all typically occupied spaces in district schools/facilities covering:
Emergency Telephone Numbers.
Emergency Communications Checklist.
Evacuation Assembly Areas.
Off Campus Evacuation.
Lockdown Internal and External Threat.
Medical Emergency / First Aid.
Utility Failure / Flood.
Emergency Response Cards Green/Red.
- Handheld digital radios for administrators, main offices and key staff for communications with:
- School ADMIN and key staff.
- District Security.
- District Transportation.
- First responders.
- Emergency Notification System (PA System) to announce Emergency Situations and details.
- Alarms and Alarm Monitoring.
- Fire and Bugler alarms in all facilities.
- 24/7 monitoring and dispatch.
- Electronic Access Control using proximity cards and electronic door locks.
- Motion activated (recorded) video cameras in all facilities.
- Two District Safety and Security Officers.
- One School Resource Officer through a partnership with the Wenatchee Police Department to “hire” a police officer as our school resource officer.
- Pacific Security provides night/weekend patrols and facility checks of all district buildings.
Please note: In accordance with RCW 42.56.420 to avoid the exploitation of our safe schools plans by those who would cause harm or damage to our students, staff or facilities, we do not make these documents or detailed information available to the public.
School staff is prepared to care for students during and after many types of emergencies and disasters. They regularly practice responding to emergencies, and the district has initiated a comprehensive planning process to assure the safety of all students and staff. In addition, school buildings are very well constructed and inspected regularly. Your child is very safe at school.
The Wenatchee School District is regulated by state law to conduct a number of emergency drills. In accordance with RCW 28A.320.125, all of our schools are required to conduct no less than one safety-related drill each month that school is in session and must document the date and time of each drill. Required drills include:
- Three (3) drills for fire evacuation.
- Three (3) drills for lockdowns (at least one full lockdown and one lockout).
- One (1) drill for shelter-in- place.
- One (1) earthquake drill.
- One (1) drill using the school mapping information system Rapid Responder.
Schools also have personnel trained in first aid, AED and counseling in the event of an actual emergency.
STAY BY YOUR PHONE/email/text and our social media/website. We will update immediately when we have accurate information. Rely on us to get you the most accurate information – we are in constant contact with first responders during a crisis.
DO NOT GO TO THE SCHOOL until directed. These situations are filled with first responders, administrators, and our critical incident team working through their carefully planned response steps. Trust the process.
DO NOT CALL YOUR CHILD’S MOBILE DEVICE. Depending on the incident, a ringing phone is a safety hazard.
In the event of a real emergency, the District will utilize the communication system known as SchoolMessenger. This system can communicate with as many as 10,000 emails, texts or phone calls per minute. Please ensure that your email and phone contact information is up to date in Skyward Family Access so you receive important, time-sensitive announcements.
These text and email announcements will provide as much information as we can about the nature of the emergency, what you should do and how the emergency does or does not impact your student. Please follow the instructions provided in these emergency notifications. Following an emergency, we will provide additional communication and support. Be ready to act on these instructions.
NOTE: Text messaging is currently an opt-in program. If you'd like to receive text message notifications, please visit with the school office staff for information about how to opt-in.
A lockdown is a method of securing the school campus when there is an unidentified intruder, emergency or event in the immediate area where the school campus may be at risk. Most lockdowns occur as a result of police or emergency activity in neighborhoods around the school and are used to ensure that the activity cannot cross into the school campus.
If you are notified that a school is in lockdown please do not go to the school. The doors will be secured and cannot be opened until the area has been declared safe, and visitors may interfere with emergency response and how quickly the campus can be restored to normal operations. Instructions for parents will be provided through the District's emergency notification system. If your child needs to be picked up from school, this system, public media and news outlets will provide the details and locations for reunification.
Reunification sites are utilized anytime a school has to be evacuated and it is determined that it is not safe to return to the school. Students will be bussed or transported to the reunification site. Parents should only respond to the reunification site, do not try to pick up your child at the school campus. Depending on the reason for the evacuation, emergency personnel may be seen at the site. For your security and safety, the reunification process is very regulated. Students will only be released to parents and guardians authorized in Skyward Family Access to pick up their child. Please ensure that you have ID during an emergency and have updated your Skyward Family Access information with proper contact information for you and any friend(s) or family member(s) that may be responsible for picking up your student. Do not send relatives or friends to pick up your student unless they are listed as an emergency contact.
Please be patient, the reunification process could take several hours. However, be assured that reuniting your family is of the utmost importance to Wenatchee School District staff and we will work as quickly and efficiently as possible.
Only those people who are listed on the Registration/Emergency Card may pick-up your child from a reunification site, so it is very important that the information on these cards is up to date and accurate. If you work out of the area, you may wish to have someone you trust--who lives close to the school--listed on your child’s Registration/Emergency Card. Cards are sent home with students and returned to school at the beginning of the school year. You can make changes then, or come to the school office and tell the staff you want to update the Registration/Emergency Card.
Because it is not possible to mitigate completely against every hazard that poses a risk within our district, preparedness measures can help to reduce the impact of the remaining hazards by taking certain actions before an emergency event occurs. Preparedness includes plans or other preparations made to save lives and facilitate response and recovery operations.
The Wenatchee School District (WSD) Multi-Hazards Integrated Prioritized Risk Assessment (MH-IPRA) is a process that integrates the key components of safety and security risk management into a single easy to use process eliminating redundancy and producing a more efficient process. By combining the criticality, vulnerability, and risk assessments into a single methodology, WSD is able to more efficiently prioritize assets according to WSD criticality, determine their vulnerability to the multiple hazards identified, determine which assets require the most protection, and where future expenditures or programmatic change are required to minimize risk of events/attacks or lessen the severity of the outcome of an event/attack. The MH-IPRA combines and encompasses:
- Multi-Hazards Threat Assessment. An assessment to identify likely and feasible hazards/threats and analyze what could happen if that hazard occurred.
- Vulnerability Assessment. An assessment to provide a vulnerability-based analysis of mission-essential assets, resources, and personnel critical to mission success that are susceptible to the identified multi-hazards / threats.
- Criticality Assessment. An assessment to identify, classify and prioritize mission-essential assets, resources, and personnel critical to WSD and the office of Safety and Security mission success.
- Safety and Security Risk Assessment. An assessment applied to all aspects of safe schools program implementation and planning, including operational plans and decisions, development of risk mitigation
Each school/facility has a Safety Committee to help employees and administrators work together to identify safety problems, develop solutions, review incident reports and evaluate the effectiveness of the school/building safety program. Duties of the safety committee include:
Completing a bi-annual safety and health inspection of the school/facility.
- Completing monthly visual fire extinguisher inspections.
- Reviewing the safety and health inspection forms to assist in correction of identified unsafe conditions or practices.
- Reviewing and investigating any oral or written hazard reports.
- Evaluating any accident or incident that occurred since the last meeting to determine if the cause of the unsafe act or unsafe condition involved was properly identified and corrected.
- Periodically evaluating the accident and illness prevention program and developing recommendations for improvement.
- Evaluating employee safety suggestions.
- Encouraging safe work practices among co-workers.
- Provide recommendations for employee safety training.
- Promoting, publicizing, and developing advocacy for safety for all department staff
Drills test a specific operation or function of the emergency plan. The goal of a drill is to practice aspects of the response plan and prepare teams and participants for more extensive exercises in the future.
In accordance with RCW 28A.320.125, schools are required to conduct no less than one safety-related drill each month that school is in session and must document the date and time of each drill. Required drills include:
- Three (3) drills for fire evacuation.
- Three (3) drills for lockdowns (at least one full lockdown and one lockout)
- One (1) drill for shelter-in-place
- One (1) earthquake drill.
- One (1) drill using the school mapping information system Rapid Responder. For the purpose of meeting the requirements of the law, the mapping system should be accessed during the drill, and information stored in the map should be integrated into the drill.
Formal facilities safety inspections are conducted by the building Safety Committees bi-annually. Observations are conducted routinely in work areas to identify and reduce physical and/or environmental hazards that may contribute to injuries and illnesses. Safety Committee representatives talk to co-workers about their safety concerns.
Any safety and health hazards or potential hazards found are documented. The results of the inspection are used to eliminate or control obvious hazards, target specific work areas for more intensive investigation, assist in revising the checklists used during periodic safety inspections, and to complete the annual review of the effectiveness of our accident prevention program.
The WSD Multi-hazards security needs assessment is a formalized vulnerability-based analysis that prioritizes identified vulnerabilities (security needs) of WSD assets, individuals, information, or functions that are susceptible to hazards identified in the multi-hazards threat assessment.
The assessment, reviewed annually at a minimum, facilitates development of a plan of action to mitigate or eliminate any deficiencies and vulnerabilities.
A secure online system, Rapid Responder (managed by the Washington Association of Sheriffs and Police Chiefs) provides a unified means for school administrators, law enforcement, fire officials, and other emergency responders to share critical information during emergencies involving schools such as school/building floorplans and emergency Response Plans.
An automated program on all district home pages, SafeSchools Alert allows students, parents and community members to confidentially report safety concerns, bullying, weapons, or threats of violence to school and district administration 24/7 by email, phone, text or website. Staff, at the appropriate building(s), are immediately notified of every tip and can easily track and manage incidents to resolution in the web-based system.
Our goal is to respond quickly in order to minimize the impact of an emergency situation and to provide accurate information to emergency personnel and parents. The school district’s response will be determined by what will keep students and staff most safe. Once this is determined, response begins.
A bomb threat to a school is a criminal act, which is within the domain and responsibility of law enforcement officials. Appropriate state, county, and/or local law enforcement agencies will be notified of any bomb threat as soon as possible after the receipt of the threat. Law enforcement officials will contact, as the situation requires, fire and/or county emergency coordinators according to the county emergency plan.
DROP, COVER AND HOLD ON is the immediate action taken during an earthquake to protect students and staff from flying and falling debris.
An Evacuation is called when there are conditions inside the school building that are unsafe. Students & staff evacuate the building to an outside location. Students & staff assemble at pre-determined locations away from the school buildings. A “fire drill” is an evacuation. Other reasons for evacuation may include: utility outage, gas leak, chemical spill, hazardous material incident, and flooding.
An off-site evacuation may be necessary depending on the extent of damage caused by the incident. If this occurs, each school building has a predetermined offsite evacuation location. School district officials may coordinate the bussing students to a alternate site (ex. another school, church, or community building). Instructions to pick up students at the designated reunification point, if it is determined not to resume normal school operations, will be sent out by the district automated phone, text, or email system.
A Lockdown is called when there is an immediate threat or hazard in the school (internal threat), on the campus, or in the surrounding area (external threat). Lockdowns are implemented for a variety of reasons including; police activity in the area, intruder/suspicious person, active shooter, severe weather, etc.
Lockdown - Internal Threat: Secure Rooms, Remain Out of Sight.
- Threat inside school.
- Classroom doors locked.
- Internal windows covered.
- Students moved away from windows and doors and remain quiet.
Lockdown - External Threat: Secure Building Perimeter from Outside Threat, Remain Out of Sight.
- Threat outside school.
- Students moved inside.
- External windows covered.
- Perimeter of building is secured.
- Inside activities continue as normal or may be modified depending on threat situation.
NOTE: WSD has adopted the Homeland Security Run, Hide, Fight guidance as part of the district “LOCKDOWN” procedure. Run, Hide, Fight provides proactive option-based guidance that empowers staff and students to make lifesaving decisions according to their immediate surroundings and abilities when faced with an active threat such as an active shooter.
Shelter-in-place provides a refuge for students, staff and the public inside a district building from “hazardous air-quality” situation or emergency situations such as a medical emergency in the school or dangerous animal on campus. Shelter-in-place uses internal areas of our buildings to maximize the safety of occupants and is used when evacuation would place people at a greater risk than remaining in the building.
During Shelter in Place, students & staff are moved to (or remain in) their classrooms and normal classroom activities continue, as much as the situation will allow, until the incident concludes.
District resource- and procedural-based security mitigation, improvements, upgrades, and new initiatives are developed and prioritized for funding and implementation based on security risk assessment information.
Risk is a function of threats exploiting vulnerabilities to obtain, damage or destroy assets. Thus, threats (actual, conceptual, or inherent) may exist, but if there are no vulnerabilities then there is little/no risk. Similarly, you can have a vulnerability, but if you have no threat, then you have little/no risk. This approach helps ensure finite resources are applied to mitigating foreseeable security risks rather than reactive decision-making based on fear, uncertainty, and doubt.
Past, current and future security mitigation, improvements, upgrades, and new initiatives include: